Here’s my notes of what makes Gmail different and better than other web based email or the email addresses that come with your internet service.
- Don’t delete messages, archive them.
- Lots of space (7.5GB and growing). Many services give you only 1GB.
- Quickly search and find messages (because you didn’t delete them, you archived)
- View your messages as conversations (all emails, replies, & forwards will be joined into a conversation to keep you focused on the topic at hand)
- No Spam! Gmail has some of the best “spam” filers. I don’t remember the last time I received spam.
- Brand New: Priority Mailbox- allow gmail to auto sort your mail into Important emails, regular emails, and emails which you star as important.
- Label emails rather than put them into folders. You can give an email multiple labels to help you sort and organize.
- Use a filter to apply labels and actions automatically as mail arrives.
- Free IMAP and POP access to your mail when you’re offline. Some webmail services charge for these features.
- And much more… aka “labs” with new features and additions.
Gmail is always growing and changing. But I love using it.
Personally, I am using a Macbook Pro with an SSD Hard Drive so space is a premium and I’m glad I can keep my 4 GB of email and attachments online and not cluttering up my computer.
Got a gmail tip of your own, post is and share it with the rest of us.
A friend of mine asked me how to email attachments securely. Here’s my response.
1- If you’re sending a PDF, you can secure the PDF with a password.
If you already use acrobat professional to make PDf’s you’re all set. Acrobat will allow you to add security with a password. If not, windows users can download a free PDF creation software. I believe Bullzip PDF supports security. Bullzip PDF installs as a printer so when you have your document open, print it and select Bullzip as your printer, it creates a pdf and gives you security options. Mac solution: For those using Mac OS X Snow Leopard or Leopard, PDF creation is built into the operating system. When you have your document open, choose File -> Print. You should see a PDF button. Click it and choose save as PDF. You’ll see a “Security Options” button and you can click there to add a password.
2- If you’re not sending PDF’s or you like this solution better, use a compression program.
Windows users can choose from a myriad of options. I like 7zip or winzip to compress and zip the file. You can also add a password to unzip the file. Mac users also have lots of options for compression applications. I use Better Zip. It’s not a free program, but perhaps there are free compression applications which can add security. Email me if you find one. 🙂